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National Communications Firm 5,000 Cards |
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National Communications Firm implements CSI MasterCard Corporate Fleet Card to provide fuel stipends to their national territory representatives.
A national communications firm was seeking a solution to replace an employee cash reimbursement program for fuel expenses and transition to a fuel credit card program to control and mange predetermined fuel stipends.
Business Needs: A news marketing firm wanted to transition from a labor intensive cash reimbursement process to a fuel credit card program to provide 5,000+ territory representatives with a predetermined monthly fuel stipend. The goal was to reduce fuel and administrative costs and allow their representatives to be able to make fuel purchases without the need to pay out of pocket. In addition, they needed a very controllable program offering national acceptance, real-time online account access, the ability to change card purchase limits every cycle period based on the average regional price per gallon, and needed a 13 calendar cycle year vs. monthly calendar card resets.
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Solution:
The CSI MasterCard Corporate Fleet Card was implemented to over 5,000 territory representatives. A process was established to calculate the average price per gallon using CSIs SmartBuy system. Based on this process the firm was able to determine the average price per gallon in each region to facilitate monthly card reset amounts to each of their territory representatives. The program was further customized to allow for 13 calendar cycle resets vs. the standard 12 month calendar resets available.
Key Card Functions:
- Ability to reset cards every cycle with different purchase limits
- National acceptance
- Security Pin collection at point-of-sale
- Real-time card management & reporting
Benefits:
This news marketing firm was able to implement a custom program to fully manage fuel stipends to 5,000+ employees. Significant savings were derived by customizing the monthly cycle resets to the actual average price per gallon in each region. The paper process of cash reimbursement was fully eliminated and territory representatives were able to make their fuel purchases without expensing them out of pocket.
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SOLUTION OVERVIEW
News & Media Marketing
Organization Profile:
Media firm delivers brand messages to more than 200 million shoppers through its portfolio of consumer marketing services.
Program Need:
News media firm was looking for a solution to move away from an employee cash reimbursement program to provide a nationally accepted fuel credit card program offering their territory representatives a fixed fuel stipend with limits based on region and national acceptance.
Solution Provided:
CSI MasterCard Corporate Fleet Card was implemented with a custom program allowing for a unique card reset cycle (13 Calendar Cycles Per Year) along with the ability to allow for custom cycle spend limits uploads each cycle period permitting adjustments in cycle limits based on changes in regional fuel pricing.
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